Project Assistant

Do you enjoy combining administration, communication, and financial coordination in a flexible part-time role? We are looking for a structured and proactive Project Assistant to support our project activities in an Arvsfond’s project.

About the role

As a Project Assistant, you will play an important role in ensuring the smooth administration and coordination of our projects. You will work closely with the Project Leader, support communication activities, coordinate financial administration with our external accounting firm, and help maintain our digital presence.

This is a part-time position (15%), equivalent to approximately 6 hours per week, with flexibility depending on project needs.

Your responsibilities

Your main tasks will include:

• Maintaining project documentation and records.

• Coordinating project-related financial administration with our external accounting firm.

• Collecting and submitting invoices, receipts, and other financial documentation.

• Assisting with budget follow-up and financial reporting.

• Creating and publishing content for our social media channels.

• Updating and maintaining our website with project news and information.

• Preparing communication materials, presentations, and newsletters.

• Supporting the planning of meetings, workshops, and project events.

• Assisting with project reporting and other administrative duties as required.

We are looking for someone who

• Is well organized, reliable, and able to work independently.

• Has administrative and coordination skills.
• Has strong written and verbal communication skills in both Swedish and English.

• Is comfortable managing several tasks simultaneously and meeting deadlines.

• Has experience using Microsoft Office.

• Has experience with financial administration or bookkeeping (an advantage).

• Has experience with social media management and website updates (an advantage).

We offer

• A flexible part-time position with varied responsibilities.

• The opportunity to contribute to a meaningful and impactful project.

• A collaborative and supportive working environment.

• Flexible working hours that can be adapted to project needs.

Employment details

• Position: Project Assistant

• Employment type: Part-time (15%) Project-based employment (employment conditions according to project agreement)

• Working hours: Approximately 6 hours per week, with flexibility depending on project activities.

• Employment period: This is a fixed-term project position with a duration of up to three years including a 6 month trial period, subject to project funding and conditions.

• Reporting to: Project Leader

We welcome your application and look forward to hearing how your skills and experience can contribute to our team. Specific address will be added later.